Know who is coming
Invite the guest list, put a reply-by date in the details, and watch responses before you order food or arrange seating. Choose a private event for a shower shared only with invitees.
For the people hosting the shower
Plan the shower around the people being celebrated.
A baby shower has a guest list, a place, and dozens of small jobs. Put the invitation, replies, registry link if there is one, and host contributions together so the day feels easy for everyone.
Plan a baby shower for freeChoose “baby” in the Shower event template. Invitations, RSVPs, and shared supplies are free; guests can join in a browser with a free account.
A baby shower planning checklist
Make the choices the parents care about first. Use the replies to settle the rest.
- 01
Start with the parents’ preferences
Ask the people being celebrated about the date, guest list, location, theme, and whether they want games or gifts. Record the honoree and choose “baby” as the shower occasion before you send invitations.
- 02
Send one invitation with the useful details
Add the address, start and end times, parking or entry notes, and a reply-by date in the invitation. Include a registry link only if the parents want to share one. Keep the event private when the details are for invited guests.
- 03
Plan from the replies
Check the RSVP headcount before settling food, drinks, seating, and favors. Put any menu or dietary questions in the event details or comments. Guests can return to the same page for updates.
- 04
Give the small jobs owners
List decorations, cake, drinks, game prizes, and cleanup supplies. Let a co-host or guest take each shared item, then check the list before anyone buys duplicates.
Share a registry, if wanted
The Shower event type has fields for the honoree, occasion, theme, and an optional registry link. EventPrism shares that link with guests; purchases and registry availability stay with the registry provider.
Coordinate hosts and supplies
Agree which host handles the venue, cake, games, and setup. Use the shared items list for decorations, prizes, cards, and other contributions so everyone can see what is covered.
A simple hosting timeline
What to decide, and when
Before invitations
Confirm the parents’ preferences, location, date, guest list, and whether a registry link belongs on the invite.
As replies arrive
Watch the headcount, answer questions, and make a food and seating plan that fits the guests coming.
A few days before
Confirm cake, decorations, drinks, prizes, and any help with setup. Send a clear update if the time or address changed.
On the day
Give co-hosts the final headcount and a simple order for food, games, gifts, and cleanup.
Let the plan change in one place
If the parents change the theme, the venue shifts, or a guest offers to bring dessert, update the event and use comments to keep everyone in the loop. A link to the current plan is easier to follow than several versions of an invitation.
Keep gifts optional
A registry link is useful only when the parents want to share it. Put any gift guidance in the invitation so guests can celebrate in a way that fits the family. The event page is a planning space, not a gift or purchase tracker.
A simple plan for twenty guests
Invite the guests and ask them to reply before the final food order. One host can confirm the venue and cake, a co-host can handle drinks and games, and a friend can bring ice. Keep the registry link optional, and put parking and arrival notes where a late reply can still find them.
Asking guests to bring the food?
Use the potluck planner when guests are each contributing a dish. Its meal list gives the group a clearer picture of mains, sides, desserts, and serving supplies.
Explore the potluck plannerBring everyone together for the baby.
One invitation for guests, hosts, and the little details.