EventPrism
Host

For friends, family, and small teams

Plan a holiday party everyone can follow.

A holiday party is easier when the invitation, headcount, theme, activities, and who-brings-what list live together. Use this checklist to get from a date on the calendar to a gathering people can show up for.

Start a holiday party for free

Hosting, invitations, RSVPs, and shared supplies are free. Guests use a free account to respond or add items.

Holiday party planning checklist

Start with the decisions guests need to make, then fill in the details as the date gets closer.

  1. 01

    Choose the kind of party and a date

    Decide whether this is a relaxed night at home, a Christmas gathering, or a small team celebration. Set the start time, end time, and place before asking everyone to commit.

  2. 02

    Invite people and ask for RSVPs

    Share one event link with the guest list and ask for a response by a date that leaves time to plan food and space. Check the headcount before buying supplies.

  3. 03

    Set the theme and dress code

    Tell guests whether to come in festive sweaters, something dressy, or whatever feels comfortable. Put any theme and dress code on the party page so nobody has to ask twice.

  4. 04

    Decide on food and drinks

    Choose whether the host will provide everything or guests will bring dishes and drinks. List what is needed and leave room for dietary notes in the event description.

  5. 05

    Plan entertainment and decorations

    Pick a few activities that fit the group, such as music, games, karaoke, or a photo corner. Write down decoration needs like lighting or table centerpieces.

  6. 06

    Split the supplies and confirm details

    Add decorations, games, drinks, ice, or other supplies to the shared list. Before the day, check what is covered and post arrival, parking, and timing details with the event.

Know your headcount

Invite guests to one event and check RSVPs before deciding how much food, seating, and space you need.

Give the party a shape

The Party template has fields for a theme, dress code, entertainment, and decorations. Pick what suits your group and let guests see the plan.

Share what needs bringing

Keep a shared list for games, decorations, drinks, or supplies, and see who has offered to bring each item.

Pick the right kind of plan

Party first or meal first?

If the main attraction is music, games, or time together, start with the Party event type and use this checklist. If everyone is contributing to a shared holiday meal, the Friendsgiving potluck checklist goes deeper on dishes, oven space, and serving time.

For a host-cooked meal with a set menu, see the dinner party planner.

Holiday party planning questions

Can I use this for an office holiday party?

Yes, for a small team gathering. The Party event type can hold the time, place, theme, dress code, entertainment, invitations, RSVPs, and shared supplies. Handle company approvals, budgets, and vendor contracts through your usual workplace process.

Does it have to be a Christmas party?

No. The same checklist works for a year-end gathering, winter celebration, or another holiday. Choose the language and traditions that fit your guests.

Can guests see the plan without downloading an app?

Yes. You can share the event link and guests can use the website. They need a free account to RSVP or add items to the plan.

Can I keep the party private?

Yes. Choose a private event so the plan is for invited guests rather than appearing in public event discovery.

Get the holiday party on the calendar.

Choose a date, invite the group, and keep the details together.

Create a party