Plan from a real headcount
Invite your people, set an RSVP date, and check who is coming before you order food or reserve space. Keep the location private when the celebration is just for guests.
Free birthday party planner
Plan the birthday. Keep the good surprises.
Give guests one place for the invitation, RSVP, cake plan, and gift details. Use the checklist below to put the celebration together without chasing answers across messages.
Plan a birthday for freeInvitations, RSVPs, comments, and shared supplies are included on the free plan.
A birthday party checklist
Start with the decisions that change the guest experience, then work from the final headcount.
- 01 · Before you invite
Choose the kind of celebration
Set the date, place, start and end times, and a realistic guest count. Decide whether this is dinner, an activity, or an open-house style party so guests know what to expect.
- 02 · With the invitation
Answer the questions guests will ask
Say who is being celebrated, whether children or partners are invited, what to wear, and whether there is parking. Add gift guidance, even if the answer is “no gifts please.”
- 03 · After RSVPs arrive
Set the food and cake plan
Use the headcount to choose enough food, drinks, and seats. Check dietary needs with guests, decide who is bringing the cake, and put candles, plates, ice, and cleanup supplies on the shared list.
- 04 · A few days before
Close the small gaps
Recheck the guest count and who has each supply. Send one update with arrival instructions, any timing change, and what guests still need to bring.
Make gifts easy to understand
The birthday event type has a choice for no gifts, small gifts, a wishlist, or a group gift. Add a wishlist link only when it helps; guests can see the guidance in the plan.
Give cake duty an owner
Add a cake plan, then split candles, decorations, drinks, and other supplies with the group. Check the shared list before buying duplicates.
If it is a surprise
Choose a private birthday event, mark it as a surprise, and add a clear “please don’t post” note for guests. Put the guest of honor’s arrival time and the guests’ earlier arrival time in the details, and send an update if either changes.
A simple plan for twelve guests
Invite the group, ask for replies a week before the party, and make a food plan from those responses. Put one person on cake, one on drinks and ice, and one on setup help. Share the address, parking note, and start time in the event so a late reply still has the latest details.
Making the birthday a meal? Use the dinner party planner for menu and seating details, or the potluck planner if guests are each bringing a dish.
Get the celebration on the calendar.
One invitation for the people, the cake, and the details.